All businesses of some sort end up needing an office. This can be as small as the corner of your den, an office in your home, or actual space that you lease to run your office out of. Why you need this office will depend on the nature of your business. Most offices are taking care of the administrative and financial aspect of your business. Before you decide to open an office, there are a few things you need to take into consideration.
What Size Do You Really Need?
Determining who is using the office is going to give you an indication of what size you need. If it’s just you so that you can handle your bookkeeping and emails at the end of a work day, then a simple home office will do. If you have human relations, accounting, IT, and marketing, they will indicate the leasing or purchase of your space. If you are going this large, make sure you have plenty of space for growth and stay well within your budget.
Shop for Internet
No matter what you are doing in your office, you will need internet. There are a slew of office internet providers and it takes some time to find the best ones. You are looking for a reliable service in all manner of weather. You also want a fast service so that you can get through your tasks with efficiency. It also helps to find fiber optic service rather than cable or DSL. Fiber optics are simply faster and ensure transfers of data over long distance without degrading the data. Fiber optics are not available everywhere and can be expensive to install. Be sure you can get fiber optics and that it’s within your budget.
Furnish It with Necessities
Shopping for office furniture can cause anyone to get caught up and swept away. Keep it simple and takes care of your needs. If you are leasing or purchasing a space, all of your furniture should match among the departments. For storage, get what you need plus one year’s worth of growth so that you are not constantly purchasing more filing cabinets. All chairs should be comfortable and provides support so that no matter how long you are seated, you are not straining your body too much. If your office space is carpeted, floor mats at the desks will allow for rolling chairs to move easily. If you have overhead lighting, you can avoid desk lamps.
Keep Office Equipment to a Minimum
Purchasing office equipment is yet another expense that is easy to get carried away with. Get exactly what you need to perform your duties. If you are in a home office and travel a lot, skip the desktop pc and opt for a laptop. If you are leasing/purchasing office space, desktops are more efficient for your employees. Sales teams of course would benefit from laptops rather than desktops. Printers for a home office should only include extras you use. No need to get a scanner option if you will never use it, unless the printer with the scanner is a less expensive option! Printers for a larger office space often need more bells and whistles but you can minimize how many printers you obtain. Many can be hooked into a network and folks can share the printer. One other option you can consider is leasing equipment, rather than purchasing it.
Office Supplies Are Your Friend
Office supplies can be your most costly expense in an office. Of course, you should buy exactly what you need and keep them plentiful in the supply closet. No matter what size office you have, getting a rewards card to your local office store will be greatly beneficial to help you save on your supplies. Look for those deals and watch how much waste you create. If you can avoid printing on paper, you should.
Hopefully, your endeavor into opening an office is an exciting time for you and your business. Take these extra steps to pay attention and make the most of your space without breaking your budget!